Student Directory Information and FERPA

  • The Family Educational Rights and Privacy Act (FERPA) and the Illinois School Student Records Act (ISSRA) afford parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s school records. View a detailed explanation of these rights on the Student Records page.

    Under FERPA and ISSRA, directory information about current ETHS students may be released by Evanston Township High School District 202 without consent, provided annual notification has been given and the school does not have on file a denial to release a student's directory information in any or all of the five (5) categories:
     
     FERPA Category: District 202 Oversight:
    1. U.S. Military (Army, Navy, Air Force, Marines, etc.)
    2. Colleges and other educational institutions
    3. Prospective Employers
    4. Political Offices
    5. Media/Web/Publications
    Student Services Department
    (Categories 1-4)
     
    Communications Office 
    (Category 5)
     
    Directory Information includes:
    • student’s name, address, parent’s telephone listing
    • photographs, videos or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications
    • information in relation to school sponsored activities, organizations, and athletics
    • grade level
    • degrees, honors and awards received
    • period of attendance in school
     
    If consent is denied for the Media/Web/Publications category, ETHS is not allowed to include a student’s directory information (listed above) in:
    • the school yearbook, including in team/club photos
    • the graduation program
    • school videos, informational materials and publications, honor rolls and other recognition lists
    • school news and photos released to the media or posted on the school's website and social media channels
     
    Note that even if a parent/guardian indicates that ETHS may not release student information to Media, post it to Web, or include it in District-sponsored publication, this does not limit ETHS from sharing certain information about their student with the public. For instance, ETHS may, without consent and even if a parent/guardian selects “No” for Media/Web/Publication consent, publicly share information about their student, such as name, videos, audio, and photographs, relating to their student’s participation in extracurricular activities and school events open to the public at large which by their very nature involve exposure to the public (e.g, athletic events, theatrical productions). Similarly, ETHS may, without consent and even if a parent/guardian selects “No” for Media/Web/Publication consent, publicly share photographs and videos that do not feature their student or identify their student by name, but in which their student appears in the background.

How to Update FERPA Consent

  • Any parent/guardian or eligible student (18 years and older) may prohibit the release of all of the above directory information by opting out during online registration or by making the request to update Family Educational Rights and Privacy Act (FERPA) consent preferences in Home Access Center. 

    Here are the basic steps for updating your student's record online:

    1) Log in to Home Access Center using your own parent/guardian user name and password. (Eligible students over 18 years of age should use their Guardian user name and password.)

    2) Navigate to Registration > Update Registration, and click the New link.

    3) Click through and submit changes to the Additional Information section. This is where you will update your consent preferences by selecting "Yes" or "No" for any or all of the FERPA categories:

    1. U.S. Military (Army, Navy, Air Force, Marines, etc.)
    2. Colleges and other educational institutions
    3. Prospective Employers
    4. Political Offices
    5. Media/Web/Publications 

    4) Be sure to click Save at the bottom of the Additional Information section.

    5) Check the “I Agree” box and click Submit at the bottom of the page to submit the request to change to your student’s record. Our Registrar’s Office will receive notice of your request and will process it accordingly.

    Please note that you will not see the requested change in Home Access Center until it has been accepted by the Registrar’s Office. You will receive a confirmation email when your student’s record has been updated. The request to withhold directory information will be in effect until and unless you change your preferences. You may change your preferences at any time in your Home Access Center account.