Student Directory Information and FERPA

  • The Family Educational Rights and Privacy Act (FERPA) and the Illinois School Student Records Act (ISSRA) afford parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s school records. View a detailed explanation of these rights on the Student Records page.

    Under FERPA and ISSRA, directory information about current ETHS students may be released by Evanston Township High School District 202 without consent, provided annual notification has been given and the school does not have on file a denial to release a student's directory information in any or all of the five (5) categories:
     
     FERPA Category: District 202 Oversight:
    1. U.S. Military (Army, Navy, Air Force, Marines, etc.)
    2. Colleges and other educational institutions
    3. Prospective Employers
    4. Political Offices
    5. Media/Web/Publications
    Student Services Department
    (Categories 1-4)
     
    Communications Office 
    (Category 5)
     
    Directory Information includes:
    • student’s name, address, parent’s telephone listing
    • photographs, videos or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications
    • information in relation to school sponsored activities, organizations, and athletics
    • grade level
    • degrees, honors and awards received
    • period of attendance in school
     
    If consent is denied for the Media/Web/Publications category, ETHS is not allowed to include a student’s directory information (listed above) in:
    • the school yearbook, including in team/club photos
    • the graduation program
    • school videos, informational materials and publications, honor rolls and other recognition lists
    • school news and photos released to the media or posted on the school's website and social media channels
     
    Note that even if a parent/guardian indicates that ETHS may not release student information to Media, post it to Web, or include it in District-sponsored publication, this does not limit ETHS from sharing certain information about their student with the public. For instance, ETHS may, without consent and even if a parent/guardian selects “No” for Media/Web/Publication consent, publicly share information about their student, such as name, videos, audio, and photographs, relating to their student’s participation in extracurricular activities and school events open to the public at large which by their very nature involve exposure to the public (e.g, athletic events, theatrical productions). Similarly, ETHS may, without consent and even if a parent/guardian selects “No” for Media/Web/Publication consent, publicly share photographs and videos that do not feature their student or identify their student by name, but in which their student appears in the background.

How to Update FERPA Consent

  • Any parent/guardian or eligible student (18 years and older) may prohibit the release of all of the above directory information by opting out during online registration or by making the request to update Family Educational Rights and Privacy Act (FERPA) consent preferences via myETHS. 

    Here are the basic steps for updating your student's record online:

    1) Log in to myETHS using your own parent/guardian user name and password. (Eligible students over 18 years of age should use their Guardian user name and password.)

    2) Navigate to Records > Consent for Release of Student Information..

    3) Review the existing status for each type of consent:

    • Media/Web/Publications 
    • Colleges and other educational institutions
    • U.S. Military (Army, Navy, Air Force, Marines, etc.)
    • Prospective Employers
    • Political Offices

    4) Click Change Status by any of the consents you want to change. Your change takes effect immediately.

    You may change your preferences at any time in via myETHS.