Student Directory Information and FERPA

  • The Family Educational Rights and Privacy Act (FERPA) and the Illinois School Student Records Act (ISSRA) afford parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s school records. View a detailed explanation of these rights on the Student Records page.

    Under FERPA and ISSRA, directory information about current ETHS students may be released by Evanston Township High School District 202 without consent, provided annual notification has been given and the school does not have on file a denial to release a student's directory information in any or all of the five (5) categories:
     FERPA Category: District 202 Oversight:
    1. U.S. Military (Army, Navy, Air Force, Marines, etc.)
    2. Colleges and other educational institutions
    3. Prospective Employers
    4. Political Offices
    5. Media/Web/Publications
    Student Services Department
    (Categories 1-4)
    Communications Office 
    (Category 5)
    Directory Information includes:
    • student’s name, address, parent’s telephone listing
    • photographs, videos or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications
    • information in relation to school sponsored activities, organizations, and athletics
    • grade level
    • degrees, honors and awards received
    • period of attendance in school
    If consent is denied for the Media/Web/Publications category, ETHS is not allowed to include a student’s directory information (listed above).

    How does a “No Media Consent” impact my student?

    ETHS cannot share protected information about your student in the following places:

    • the school yearbook, including in team/club photos

    • the graduation program

    • honor rolls and other recognition lists

    • school videos, informational materials and publications 

    • school news and photos released to the media or posted on the school's website and social media channels

    Can I choose which information is shared about my student?

    No. Partial consent is not possible.

    What personal information is not protected under media consent?

    ETHS is not responsible for:

    • Public events: Information about your student, such as name, videos, audio, and photographs collected at events open to the public. These include athletic events, theatrical productions, etc.  

    • Personal social media: Information about your student, such as name, videos, audio, and photographs shared by other students on their personal social media accounts 

    • General or random capturing: Photographs and videos that do not feature your student or identify your student by name, but in which your student appears in the background.

    How can I change my student's media consent status?

    Parents/guardians can change their student’s status at any time through myETHS. See below for step-by-step instructions. 

    IMPORTANT NOTE: Yearbook photos and names are published according to the media consent preferences listed in myETHS before November 30 each school year. The request to withhold directory information will be in effect until and unless you change your preferences. You may change your preferences at any time in your myETHS account.

How to Update FERPA Consent

  • Any parent/guardian or eligible student (18 years and older) may prohibit the release of all of the above directory information by opting out during online registration or by making the request to update Family Educational Rights and Privacy Act (FERPA) consent preferences via myETHS. 

    Here are the basic steps for updating your student's record online:

    1) Log in to myETHS using your own parent/guardian user name and password. (Eligible students over 18 years of age should use their Guardian user name and password.)

    2) Navigate to Records > Consent for Release of Student Information.

    3) Review the existing status for each type of consent:

    • Media/Web/Publications 
    • Colleges and other educational institutions
    • U.S. Military (Army, Navy, Air Force, Marines, etc.)
    • Prospective Employers
    • Political Offices

    4) Click Change Status by any of the consents you want to change. Your change takes effect immediately.

    You may change your preferences at any time in via myETHS.